Migrating Contacts

The obvious way to migrate contacts is using the web UI and 'Export contacts as Google csv".

While this does, of course, work, it will not copy the contact pictures over. Plus, there is a much easier way, provided you have an Android phone with both accounts configured:

• Open the Contacs app, make sure only the contacts from Google Apps are visible (select in the left hamburger menu).
• Select one contact with a long press, then use the three dots menu in the upper right corner to select all
• In the same menu, select "move contacts to another account"

Done.

Sign in with Google

 

You may be using 'Sign in with Google' on some sites. You can find all these sites easily in Google Account - Security as 'Apps with access to your account'. There are different categories:

• Third-party apps with account access. These are apps that, for example, you gave access to Google Drive to store or access data.
• Signing in with Google. These are sites where, instead of signing in with user id and password, you just click on the Google account to sign in. You will need to go through them one by one and add a password for sign-in.

Chrome

All I really need from Chrome are Bookmarks and Extensions. Passwords are stored in Bitwarden.

Boookmarks can be exported through the bookmark manager menu item.

Export links to all extensions (Plugin)

https://chrome.google.com/webstore/detail/export-links-of-all-exten/cmeckkgeamghjhkepejgjockldoblhcb

Miscellaneous tools and services that may help

Synology Active Backup for Google Workspace

https://www.synology.com/en-global/dsm/feature/active_backup_google_workspace

This backs up all data (Drive, GMail, Calendar, Contacts) to NAS. Not sure if that can be used to restore to different accounts, yet.

Sign into Google with an alternate EMail address

https://support.google.com/accounts/answer/176347?hl=en&co=GENIE.Platform%3DAndroid#:~:text=When%20you%20create%20a%20Google,%2C%20get%20notifications%2C%20and%20more

EMail forwarding services

https://improvmx.com/

EMail - the 'easy' bit

My main account has roughly 180000 emails, the other family members should have a lot less. I am currently migrating emails using a combination of the POP importer and Apple Mail with two IMAP accounts where I move emails over.

Issues without solution / questions:

• IMAP clients show GMail tags as folders. I'm afraid if I copy over anything but 'Inbox' I will have duplicate emails?

Google Drive

Migrating Google Drive should be straightforward.

1. Install Google Drive https://www.google.com/intl/de/drive/download/
2. Configure both the Google Apps and the GMail accounts
3. Move the files and folders over

Issues without solution:

• Things that have been shared with you have not been shared with your new account. You may want to make copies of those, or ask owners to re-share.
• Things that you shared may disappear for others (can't find a link to identify those files or folders)

Migration the GMail account

Approach

• I will keep the email addresses as primary emails, using a forwarder dervice by my domain hoster.
• All users will have @gmail.com accounts for everything Google
• I will move all Google Apps data to those accounts whereever possible

I have a Chromebox that I will use to verify that the new accounts are fully working (we are using ChromeOS *a lot*).

I also use a Synology NAS that can keep intermediate backups.

Freeing your account from GSuite for use in GMail

Once all GSuite data has been migrated successfully, you may want to retain the GSuite account, either as a backup or for all the stuff you can't (yet) migrate), but you may also want to use the email address as an alternative address and login in GMail.

I can not yet confirm this works, but you should be able to update the user in https://admin.google.com/ac/users with a different email address, which can then (hopefully) be used for Play Store, Youtube and the like?

Issues without solution:

Account credentials vs. EMail address

• At some point (sooner than later) I may want to switch my MX record to a different email service. Once I do that, will I still be able to log into Google Apps?

Android / ChromeOS

• Removing the Google Apps account from Android / ChromeOS will make you lose all settings as well as apps and subscriptions from Google Play

Hangouts / Google Meet

• Removing the Google Apps account means you will no longer be reachable through your old email address

Google Fit

• How can you transfer health data out of the Google Apps account?